FROM SINGLE DAY SEMINAR TO MULTI DAY & GLOBAL CONFERENCES.
When we work with clients, we become the backbone of all your event planning needs. From planning, coordinating and right through execution, we are laser focused on exceeding your expectations for a flawless event, conference or meeting.
We have a wide range of customized services: National Sales Meetings, POAs, Advisory Boards, Speaker Programs, Executive Encounters, Incentive Trips
Our seamless services from start to finish include the following:
Smart & Surprise-Free Budgeting & Planning
- Detailed budget & cost analysis preparation
- Maintain budget discipline throughout the process
- Final reconciliation with third party vendor invoicing
- Comparative cost (anticipated vs. actual) savings analysis
- Timeline, Master Schedule
- Meeting Theme & Objectives
- Agenda Development
Location and Logistics Sourcing
- RFP preparation for hotel, venues and vendors
- Detailed analysis of destination properties pricing and availability
- Contract negotiation for hotel and third party vendors
- Coordinate ground transportation & travel
Meeting & Event Management – Details
- Registration Site Development & Management
- Full AV and Production Services
- Meeting Room setup design and assignments
- Rooming List – room block submission & attrition monitoring
- Themed Events/Evening Functions/Decor
- Team Building events
- Food & Beverage/Menu Selection & Coordination
- On-Site Staffing
- Hospitality/Registration Desk
- Produce meeting branded logo, marketing materials & signage
- Coordinate Keynote/Event Speakers
- Security set ups
- Photographer & Videographer
- Promotional Gift/Welcome Baskets
- Ipad/Smart Phone App with agenda, meeting information, breakouts, maps etc.
Faculty Management
- Consulting & Speaker Agreements
- Honorarium payments & reimbursements
- Compliance reporting
